The following mail went out to all registered Marshals for this year’s Cotswold Classic on July 11th
Marshal Instructions – Cotswold Classic Tri – July 11th 2021
Good evening all, I hope this email finds you all well ?
Firstly, and most importantly, thank you very much for being part of the marshal team for this year’s Cotswold Classic on July 11th. Without you guys, the race simply couldn’t happen, so welcome to the team and thank you for helping make a great day out for our competitors
I’ll try not to drag this mail out too long, but we’ve got some important things to cover, so please bear with me
The following link will take you to a download of the Marshal Master excel document.
On here, you will find your name in the first tab which you’ll see is coloured (it’s unlikely you’ll be able to view this on your phone unless you have an MS viewer, so you’re best off looking through this on a laptop, tablet or PC if possible please)
The colours will then correspond with the part of the course you’re allocated against (Green is Bike, Orange is Run, and Blue is Transition area etc)
If you head to the tab marked with your colour, you will see (in the case of Bike and Run) a map with marshal position numbers on it, and below there’s a table with each position listed out, a location reference and then a brief description of the role in that spot.
For this year, I’ve added a What3words reference as we’ve used that on our other races with great success. If you have a smart phone, it’s well worth downloading the what3words app, which is totally free, as it’s a really easy way to determine location. Our medical team will have access to this in the control room too, and should you require assistance and have moved away from your post, using this locator is an easy way for our team to pinpoint you
When you arrive on race morning, you will see the car park as the first exit from Spratsgate Lane (Postcode GL76DF) and is Marked ‘Marshals Carparking’
Please can you park very neatly and close to the car next to you in there as we can very quickly run out of space if people park with too much space around them or at random angles and locations
You can then head to the race HQ tent to sign on (map attached)
Each shift will start with a sign in within the race control tent, where you will have your temp checked (more on that later), get signed in and we’ll then get you kitted up with your team shirt, a food/drink/kit bag and everything else you need for the day
The run and bike sign on times will both start with a briefing from the course managers before you head out to your location
For Transition area teams, please get signed in and then head to the transition area for 4 where Dave and Steve will talk you through what needs to be done and allocate you out to your roles. Initially in transition, it’s all hands on deck to get competitors through check in and into their spot in transition, before politely asking them to make their way to the swim start.
Shift start times are as follows
04:00 – Transition/Swim teams
05:15 – Bike course teams
07:15 – Run course teams
Please can you allow yourself enough time to arrive, park and get checked in good time before your shift start time as it’ll commence with a briefing at the allotted times shown above.
If you don’t have transport, please let the shift manager know and they’ll arrange a lift or directions to get to where you’re based
At the end of the shift, you’ll be notified by the course managers, where you can head back to race HQ please and sign off, and from their you can either select to get paid your £20 cash or sign up for a £40 113 Events Voucher
As you might imagine, it’s not been easy to get the races up and running again this year, and in order to do that (as well as to be able to hold our heads up high knowing we’ve taken every precaution possible) we have adopted a belt and braces approach to Covid Safety.
I appreciate this is extra hassle for you all, and more than other events are doing, but the safety of you all, our competitors and the local area are super important to us and running a totally safe race is both important to us all, and to the local area.
In reality, you should never need to get within 2m of a competitor. However, in case you do, in your pack that you will collect on race morning you will have some gloves and a mask.
We have a real mix of the way people are dealing with Covid within our competitor group, and many are very uncomfortable socialising around others, whereas at the other end of the scale, we have many who are just getting back to normal and hugging, licking faces and everything else people do at triathlons. Please can I ask that you treat everyone you encounter within the race like they’re the scared end of the spectrum and use your own discretion to their attitude if otherwise.
When you arrive at Marshal check in, our team will check your temperature. It goes without saying that if you are displaying any symptoms, please do not turn up
In advance of race day, please can I ask that you follow the below link and order a set of the UK.Gov’s free of charge rapid flow tests, and please complete on on the day before you are due on site as an extra level of protection for everyone (We are asking competitors to do the same)
It takes 2 mins to order the test kit from the Government site, and the test itself takes 5 mins to do and returns a result in 30mins. I’m sure many of you are doing these as part of your jobs etc anyway, so this should be nothing new. Orders normally take 1-2 working days from order to delivery at your door
Right, that all sounds very serious, but in reality, we’ll make sure everyone has a fun day both within our Marshal team and for competitors as well.
Generally, the public around the bike and run courses are very welcoming to the race and like to get behind it and cheer. However, you might encounter the odd person who isn’t. If you do (And it’s unlikely that you will) please just call me or the course managers and we will come straight over and deal with it ourselves
Also, finally, we could still do with another 10-15 marshals, so if you have anyone else that would like to help on either the bike or run course teams, we’d welcome them onboard please
Thanks again for making this race possible, it’s hugely appreciated and we’ll look forward to seeing you all on July 11th